Make the experience of your apprentices simpler

Everything you need to know about hiring a apprentice

What are the advantages for an employer to hire an apprentice?

Hiring a work-study student offers significant financial advantages, but not only that!

Indeed, although state aid applies to all apprenticeship contracts, and the salary is lower than the minimum wage (which is easily explained because you have to train the apprentice), hiring on a apprentice contract is above all a human matter, with the benefits of hiring someone with a fresh perspective on your company (and thus bringing in new ideas) and whom you can easily train in your processes and working methods. Recruiting apprentices means hiring your future talents.

How to properly recruit an apprentice?

As with any recruitment, the most important step is to think about your needs in detail and precisely, so as not to waste the time of the various parties and create disappointment for the future student.

In addition to this, don't forget that this future recruit is an apprentice and that a certain amount of training is therefore required to make your new employee autonomous, without forgetting the rate of presence in the company, since co-op involves a division of time between the school and the company.

What is the cost of an apprentice for a company?

When trying to work out the cost of an apprentice for the company, the two main criteria to be taken into account are the age of the person and his or her length of service as an apprentice. Depending on these criteria, a percentage of the minimum wage will be applied as salary.

For example, since 01 May 2022, a student under 18 years of age in the first year of an apprenticeship contract will receive a minimum of 27% of the minimum wage, i.e. €444.31/month. On the other hand, an apprentice in his first year of contract, aged between 21 and 25, will receive a minimum of 53% of the minimum wage, i.e. €872.16. Each company is free to pay its co-op students more, depending on their collective agreement, in order to motivate and retain these future talents even more.

What are the conditions to hire an apprentice?

There are certain conditions for hiring an apprentice, as well as certain administrative formalities to be completed.

As for employers, all private sector companies can hire an apprentice, regardless of the sector of activity or the legal form of the company. The same applies to the public sector, and to public establishments of an industrial or commercial nature whose personnel are subject to private law.

If you are a public sector employer, you can also sign an apprenticeship contract.

What financial assistance is available for hiring an apprentice?

The State offers aid of between €5,000 and €8,000 for the first year, depending on the age of the co-op at the time of the contract: for a minor apprentice, the aid will be €5,000, whereas it will be €8,000 for an apprentice who has reached the age of majority at the time of signing the contract.

Please note that for all contracts signed from January 2023 onwards, the amount of aid will change*:

1st year of the contract: the maximum amount of aid is €4,125
2nd year of the contract: the maximum amount of aid is €2,000
3rd year of the contract (and the 4th year if the contract exceeds 3 years): The maximum amount of aid is €1,200

To find out all the information on State aid for hiring an apprentice, visit the government’s website, which will also give you details of the various conditions for granting this aid.

What is the apprentice contract CERFA?

The CERFA n° 10103*09 (or FA13) is an administrative document provided by the Ministry of Labour, to be drawn up in 3 original copies: one for the employer, one for the apprentice and one for the registration body.

All copies must be signed by the apprentice and the employer.

This document must be completed within a maximum period of time and sent to a certain body, which varies depending on whether the employer is from the private or public sector.

How to save time and avoid errors on the apprenticeship CERFA?

To save time and avoid mistakes when hiring an apprentice, it is important to take into account all the criteria and to automate the various stages to ensure that none are missed and that the correct calculations are made, particularly when calculating the cost coverage rules relative to your collective agreement.

How to train an apprentice?

Above all, it is important not to forget that the apprentice is a junior and that support during his or her training is essential:

Give as much detail as possible about the job description beforehand to make sure that the tasks correspond to what the student expects.
Appoint a buddy who will be responsible for supporting the apprentice, in addition to the manager, and who will be able to support him or her on a daily basis
Plan regular one on ones, you could ask him or her to create a company astonishment report, or even a feedback report, in order to benefit from their fresh perspective.
Support them in their schoolwork, for example when the apprentice has to write their company report and/or dissertation.

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How to simplify the contractual part of the apprenticeship contract?

The administrative stage of hiring an apprentice is not to be taken lightly and can be time-consuming, especially when several apprentices are hired: filling in CERFA n°10103*09 (or FA13), communication with the training organization (e.g. OPCO), back and forth signatures between the employer, the training organization and the student, onboarding and training of the future apprentice, etc.

In order to simplify and streamline all these processes, it is important to automate and digitalize as many of these steps as possible. To help you, discover our solution dedicated to simplifying the administrative process of hiring apprentices and onboarding them.

Why and how to retain an apprentice?

An apprentice is an employee for whom you have spent a certain amount of effort training. It is therefore easy to see how important it is to retain these profiles over the long term.

In order to retain and hire an apprentice over the long term, it is important to work on their integration from the start in order to offer them a pleasant working experience and to support them throughout their career.

Furthermore, in view of the shortage of talents and the war for talents on the market, recruiting an apprentice also has the long-term virtue of retaining the future talents of tomorrow

Simplify and automate the experience of your apprentices

Make the administrative management of apprenticeship contracts easier

Simplify the completion of the application

Save time and avoid mistakes

Automatically sign and send the CERFA thanks to the connection with the OPCO

Our templates

[Template] Astonishment Report

[Template] Fun Onboarding

[Template] Feedback

Make the integration of your apprentices easy

Use multiple interactive formats to facilitate their integration

Benefit from detailed statistics to optimize your journeys

Develop a sense of community

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